North Shore Schools Long Island new york

North Shore Schools

Board of Education

Minutes

January 4, 2007

The meeting was called to order by President Beyer at 8:00 pm in the High School Alumni Room. Present were Trustees Genovesi, Glassman, Murphy, Pombar, Vollmer and Webb;. Also present were Dr. Melnick, Mr. Chlebicki and Ms. Buatsi.

The Board did not hold an Executive Session prior to the meeting. There were approximately 20 people in the audience.

Pledge of Allegiance

President Beyer led the audience in the pledge of allegiance.

Approval of Minutes

On motion by Trustee Glassman and seconded by Trustee Pombar, and all in favor, with the exception of Trustee Murphy who abstained due to his absence from the meeting, the minutes of December 14, 2006 were approved.

Approval of Treasurer's Reports

On motion by Trustee Webb and seconded by Trustee Vollmer and all in favor, the Treasurer's Report of October 1, 2006 through October 31, 2006 was approved.

Report of the SGO Representative and Comments from the Public

SGO Representative, Alex Romano, was not in attendance.

There were no comments from the public.

Report of The Superintendent

Dr. Melnick reported on the graduate roundtable that was held during the high school PTSA meeting. He reported that the students felt they were well prepared for their college experience. He also reported that Rob Chlebicki has arranged for a number of retired teachers and those on maternity leave to score some of the State Assessments, alleviating the need to pull teachers from the classroom and hiring of substitutes.

Regular Business

Mathematics

Curriculum Associate Regina Newman, and secondary math teachers gave

presentations on Technology in the Math Classroom. High School teachers Pat Groom and Leah Sclair demonstrated the use of TI-Navigator by allowing the Board and members of the community to participate in a simulated lesson. Teachers Damien Chillemi, Rob Hert, Jessica Berner, and Michelle Patane demonstrated the use of the SMART Board, an interactive whiteboard. High School teacher Ed Corona demonstrated a sample of how an interactive web page is utilized as part of the instructional process. High School teacher Rob Gerver demonstrated TI-Connect and Equation Editor and High School teacher Chris Halloran did a demonstration on Geometer's Sketchpad, a computer software program that is particularly effective when used on the SMART Board.

After the presentations were concluded, the Board thanked the teachers for their demonstrations and asked questions about the number of SMART Boards installed throughout the district and inquired as to the plan for purchasing additional boards. Dr. Melnick explained that there are currently 25 boards throughout the district, 5 per building, and the plan is to increase 5 per building, per year over the next 4 years. There was some discussion on the overall cost and concern over the equipment becoming obsolete by the time all of the SMART Boards are purchased.

Power School Update

Bob Wihynk, Director of Technology, updated the Board on the Power School system which was introduced 4 years ago. The system enables the district to track all students from pre-k through graduation. The system can also be used for sharing data with parents and students through a "parent portal". Mr. Wihynk gave a demonstration on how this would work.

The Board thanked Mr. Wihnyk for his presentation and had a brief discussion on the advantages and disadvantages of giving parents and students access to their grades on a daily basis.

Dr. Melnick explained this is a pilot program which will begin during the 3^rd quarter in the middle school.

Comments from the Public

Jay Emmer, president of the North Shore School Federated Employees, commented on the issue of parents having daily access to their children's grades and asked that the Board consider all views before making a decision.

Emergency Preparedness Drill

Dr. Melnick explained that Mr. Wally Zeins attended a meeting of the District Wide Health and Safety Committee to discuss the possibility of doing an emergency preparedness drill to enable the district to test the efficacy of our high school emergency response plan and develop a collaborative relationship with local emergency services agencies. He explained that the committee endorsed moving forward in developing a drill but prior to forming an exercise design team. He then explained how the drill itself would work and asked if there is Board support for moving ahead.

The Board had a lengthy discussion about the need for the use of real weapons as part of the drill and there was concern on the impact this may have on students who volunteer to participate in the drill. Mr. Zeins explained that the weapons would not be loaded and would be safe at all times. He explained that to be fully prepared, the drill must be as real as possible. It was suggested to use only adult volunteers instead of students. The Board discussed many scenarios but there was not clear consensus to proceed with the drill. They asked that the District Wide Health and Safety Committee discuss an alternative drill, without the use of real weapons or student participation, at their next meeting on January 26 and report back to the Board.

Property Tax Exemptions

Ms. Buatsi explained that there are five property tax exemptions available for District residents. These exemptions must be adopted each year. The exemption for Volunteer Firefighter & Ambulance Workers has already been adopted by the Board. Ms. Buatsi explained that both the Senior Citizen Exemption and Persons with Disabilities and Limited Income Exemption have been approved by the Board in previous years and she recommends adopting those again. She did not recommend the adoption of the Home Improvement Exemption or Business Exemption.

The Board had a brief discussion on the exemptions being offered and there was consensus on the Board to adopt the Low Income Senior Citizen and Limited Income Disability Exemption with the provision that "unreimbursed medical expenses can be excluded from income" be included as part of the exemption. Although the Volunteer Firefighter & Ambulance Workers exemption was already adopted, there is a separate option available for extending the exemption to the spouse of the volunteer who was killed in the line of duty; this was not included in the original adoption. There was consensus on the Board to amend this exemption. The resolution to adopt and amend these exemptions will be placed on the agenda for January 18, 2007. There was also Board consensus not to adopt the Home Improvement Exemption or Business Exemption.

New York State Deferred Compensation 457 Plan

Ms. Buasti explained that although there is no cost to the district, in order to allow employees to defer funds over the limit permitted under the 403B plan, the Board must adopt a resolution for the district to participate in the 457 plan. There was consensus on the Board to adopt such a resolution and it will be placed on the January 18, 2007 agenda.

Committee and Conference Reports

There were no committee or conference reports.

The Board decided to vote simultaneously on action items G-T.

On motion by Trustee Murphy and seconded by Trustee Vollmer and all in favor, it was:

Personnel

Resignation - Certified

Resolved: To accept the resignation of James Magliano, Reading, effective December 8, 2006

Leave of Absence for Child Rearing Purposes - Certified

Resolved: To approve a leave of absence for child rearing purposes for Jennifer Perrotta, Elementary from January 22, 2007 through June 30, 2007

Appointment - Certified

Resolved: To approve a regular substitute (leave replacement) appointment for Gina Puma, Elementary, on Step 1 of the MA salary schedule, effective January 22, 2007 through June 30, 2007, replacing Jennifer Perrotta (child rearing leave)

Appointment - Non Certified

Resolved: To approve the appointment of Peter Hill, Custodian, Sea Cliff, on Step 8 of the

Custodian schedule, effective January 8, 2007

Approval of Additions to the Per Diem Substitute List

Resolved: To approve the following names to the per diem substitute list:

Tania Antonelli Secondary

*Kimberly Barbour Teacher Aide

*Joseph Bonaventura Physical Education

*Allison Patane Secondary

*Jessica Mills Secondary

*Christina Vitale Elementary

*conditional

Approval of Extra Curricular Activities Sponsors & Coaches

Resolved: To approve the following Club Advisors and Winter Coaches:

Middle School

Peer Mediation Amy Canzoniero*

Flavia Finning*

*effective October 12, 2006

Girls' Basketball

8^th Grade Jaclyn Grillo

7^th Grade Jean Hodermarsky

Boys' Volleyball

8^th Grade Frank Mauro

7^th Grade Thomas Granieri

Wrestling

8^th Grade Jeffrey Butt

7^th Grade John Jackson

Third Team Joseph Mascaretti

Bowling

7^th/8^th Grade Maria Perdios

Intramurals

Robert Trenkle Step 2

Christina Vitale Step 1

Approval of Anonymous Donation to the Middle School for the Purchase of Health Related Videos

Resolved: To accept the anonymous donation to the Middle School for the purchase of health related videos in the amount of $510

Approval of Revision to Policy #2521 School Board Conferences, Conventions, Workshops

Resolved: To approve the revised policy #2521, School Board Conferences, Conventions,

Workshops as per attached tab

Approval of Budget Transfers

Resolved: To approve budget transfers in the amount of $24,000.00, effective January 4, 2007

Approval of Monroe 2-Boces Technology Bid Results

Resolved: To approve the results for the BOCES Technology Bid #RFB-1263-06 and RFB-1286-

06 as per attached tab

Approval of Change Order GC#4 from ACL Construction Corp. for Science Lab Reconstruction

at the Middle School

Resolved: To approve change order GC#4 from ACL Construction Corp. for Science La

construction at the Middle School in the amount of $11,306 (deduction)

Approval of Change Order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Middle School

Resolved: To approve change order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Middle School in the amount of $13,224.66 (addition)

Approval of Change Order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Middle School

Resolved: To approve change order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Middle School in the amount of $10,624.66 (addition)

Approval of Change Order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School

Resolved: To approve change order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School in the amount of $28,341.46 (addition)

Approval of Change Order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School

Resolved: To approve change order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School in the amount of $26,843.44 (addition)

Approval of Change Order HVAC#7 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School

Resolved: To approve change order HVAC#7 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School in the amount of $15,676.76 (addition)

Approval of Health Services

Resolved: That the Board of Education enter into a contract for Health Services with the Seaford UFSD for 2 students residing within the North Shore Schools and attending St. William the Abbot School, for the 2006-07 school year at a cost of $519.70 per student, as provided under the Education Law of the State of New York

Approval of Special Education Tuition Agreement

Resolved: To approve an instructional service agreement with Roslyn Public Schools for a student in the amount of $72,728 for the 2006-07 school year

Approval of Special Education Services

Resolved: To approve special education services, per attached tab

Comments from the Public

Jeff Meaney, Glen Head, spoke about the emergency preparedness drill and felt the Board asked appropriate questions. He feels a drill can be done with teachers and explained that in his experience during an emergency situation people look for a leader to follow. He feels if the teachers are prepared, the students will benefit. Finally he feels the security guards at the schools would be ineffective in an emergency.

Old Business

Dr. Melnick gave an update on the Victorian House. He said we expect to receive State Education approval sometime this winter and excavation should begin mid-March. He also reported that the parent of one of the Long Island Studies students has offered to provide at no cost, excavation services. Students will be leveling out and framing the floor later this spring. It will be a 6-7 year project.

Dr. Melnick then updated the Board on the accounting of building use. He explained that the spread sheet provided to Trustees lists the fees owed and received, but even if the district has billed out for building use, the amount is not due unless the organization has used the facility.

The Board requested that Item B in the Facility Use Policy, #1500 be revised.

New Business

A question was raised as to the cost of the emergency preparedness drill. Dr. Melnick explained that the only cost would be custodial overtime.

Adjournment

At 11:50 pm on motion of Trustee Genovesi and seconded by Trustee Glassman and all in favor, the meeting was adjourned.

Elizabeth Ciampi

District Clerk



zone1		North Shore Schools Board of Education Minutes January 4, 2007 The meeting was called to order by President Beyer at 8:00 pm in the High School Alumni Room. Present were Trustees Genovesi, Glassman, Murphy, Pombar, Vollmer and Webb;. Also present were Dr. Melnick, Mr. Chlebicki and Ms. Buatsi. The Board did not hold an Executive Session prior to the meeting. There were approximately 20 people in the audience. Pledge of Allegiance President Beyer led the audience in the pledge of allegiance. Approval of Minutes On motion by Trustee Glassman and seconded by Trustee Pombar, and all in favor, with the exception of Trustee Murphy who abstained due to his absence from the meeting, the minutes of December 14, 2006 were approved. Approval of Treasurer's Reports On motion by Trustee Webb and seconded by Trustee Vollmer and all in favor, the Treasurer's Report of October 1, 2006 through October 31, 2006 was approved. Report of the SGO Representative and Comments from the Public SGO Representative, Alex Romano, was not in attendance. There were no comments from the public. Report of The Superintendent Dr. Melnick reported on the graduate roundtable that was held during the high school PTSA meeting. He reported that the students felt they were well prepared for their college experience. He also reported that Rob Chlebicki has arranged for a number of retired teachers and those on maternity leave to score some of the State Assessments, alleviating the need to pull teachers from the classroom and hiring of substitutes. Regular Business Mathematics Curriculum Associate Regina Newman, and secondary math teachers gave presentations on Technology in the Math Classroom. High School teachers Pat Groom and Leah Sclair demonstrated the use of TI-Navigator by allowing the Board and members of the community to participate in a simulated lesson. Teachers Damien Chillemi, Rob Hert, Jessica Berner, and Michelle Patane demonstrated the use of the SMART Board, an interactive whiteboard. High School teacher Ed Corona demonstrated a sample of how an interactive web page is utilized as part of the instructional process. High School teacher Rob Gerver demonstrated TI-Connect and Equation Editor and High School teacher Chris Halloran did a demonstration on Geometer's Sketchpad, a computer software program that is particularly effective when used on the SMART Board. After the presentations were concluded, the Board thanked the teachers for their demonstrations and asked questions about the number of SMART Boards installed throughout the district and inquired as to the plan for purchasing additional boards. Dr. Melnick explained that there are currently 25 boards throughout the district, 5 per building, and the plan is to increase 5 per building, per year over the next 4 years. There was some discussion on the overall cost and concern over the equipment becoming obsolete by the time all of the SMART Boards are purchased. Power School Update Bob Wihynk, Director of Technology, updated the Board on the Power School system which was introduced 4 years ago. The system enables the district to track all students from pre-k through graduation. The system can also be used for sharing data with parents and students through a "parent portal". Mr. Wihynk gave a demonstration on how this would work. The Board thanked Mr. Wihnyk for his presentation and had a brief discussion on the advantages and disadvantages of giving parents and students access to their grades on a daily basis. Dr. Melnick explained this is a pilot program which will begin during the 3^rd quarter in the middle school. Comments from the Public Jay Emmer, president of the North Shore School Federated Employees, commented on the issue of parents having daily access to their children's grades and asked that the Board consider all views before making a decision. Emergency Preparedness Drill Dr. Melnick explained that Mr. Wally Zeins attended a meeting of the District Wide Health and Safety Committee to discuss the possibility of doing an emergency preparedness drill to enable the district to test the efficacy of our high school emergency response plan and develop a collaborative relationship with local emergency services agencies. He explained that the committee endorsed moving forward in developing a drill but prior to forming an exercise design team. He then explained how the drill itself would work and asked if there is Board support for moving ahead. The Board had a lengthy discussion about the need for the use of real weapons as part of the drill and there was concern on the impact this may have on students who volunteer to participate in the drill. Mr. Zeins explained that the weapons would not be loaded and would be safe at all times. He explained that to be fully prepared, the drill must be as real as possible. It was suggested to use only adult volunteers instead of students. The Board discussed many scenarios but there was not clear consensus to proceed with the drill. They asked that the District Wide Health and Safety Committee discuss an alternative drill, without the use of real weapons or student participation, at their next meeting on January 26 and report back to the Board. Property Tax Exemptions Ms. Buatsi explained that there are five property tax exemptions available for District residents. These exemptions must be adopted each year. The exemption for Volunteer Firefighter & Ambulance Workers has already been adopted by the Board. Ms. Buatsi explained that both the Senior Citizen Exemption and Persons with Disabilities and Limited Income Exemption have been approved by the Board in previous years and she recommends adopting those again. She did not recommend the adoption of the Home Improvement Exemption or Business Exemption. The Board had a brief discussion on the exemptions being offered and there was consensus on the Board to adopt the Low Income Senior Citizen and Limited Income Disability Exemption with the provision that "unreimbursed medical expenses can be excluded from income" be included as part of the exemption. Although the Volunteer Firefighter & Ambulance Workers exemption was already adopted, there is a separate option available for extending the exemption to the spouse of the volunteer who was killed in the line of duty; this was not included in the original adoption. There was consensus on the Board to amend this exemption. The resolution to adopt and amend these exemptions will be placed on the agenda for January 18, 2007. There was also Board consensus not to adopt the Home Improvement Exemption or Business Exemption. New York State Deferred Compensation 457 Plan Ms. Buasti explained that although there is no cost to the district, in order to allow employees to defer funds over the limit permitted under the 403B plan, the Board must adopt a resolution for the district to participate in the 457 plan. There was consensus on the Board to adopt such a resolution and it will be placed on the January 18, 2007 agenda. Committee and Conference Reports There were no committee or conference reports. The Board decided to vote simultaneously on action items G-T. On motion by Trustee Murphy and seconded by Trustee Vollmer and all in favor, it was: Personnel Resignation - Certified Resolved: To accept the resignation of James Magliano, Reading, effective December 8, 2006 Leave of Absence for Child Rearing Purposes - Certified Resolved: To approve a leave of absence for child rearing purposes for Jennifer Perrotta, Elementary from January 22, 2007 through June 30, 2007 Appointment - Certified Resolved: To approve a regular substitute (leave replacement) appointment for Gina Puma, Elementary, on Step 1 of the MA salary schedule, effective January 22, 2007 through June 30, 2007, replacing Jennifer Perrotta (child rearing leave) Appointment - Non Certified Resolved: To approve the appointment of Peter Hill, Custodian, Sea Cliff, on Step 8 of the Custodian schedule, effective January 8, 2007 Approval of Additions to the Per Diem Substitute List Resolved: To approve the following names to the per diem substitute list: Tania Antonelli Secondary Kimberly Barbour Teacher Aide Joseph Bonaventura Physical Education Allison Patane Secondary Jessica Mills Secondary Christina Vitale Elementary conditional Approval of Extra Curricular Activities Sponsors & Coaches Resolved: To approve the following Club Advisors and Winter Coaches: Middle School Peer Mediation Amy Canzoniero* Flavia Finning* effective October 12, 2006 Girls' Basketball 8^th Grade Jaclyn Grillo 7^th Grade Jean Hodermarsky Boys' Volleyball 8^th Grade Frank Mauro 7^th Grade Thomas Granieri Wrestling 8^th Grade Jeffrey Butt 7^th Grade John Jackson Third Team Joseph Mascaretti Bowling 7^th/8^th Grade Maria Perdios Intramurals Robert Trenkle Step 2 Christina Vitale Step 1 Approval of Anonymous Donation to the Middle School for the Purchase of Health Related Videos Resolved: To accept the anonymous donation to the Middle School for the purchase of health related videos in the amount of $510 Approval of Revision to Policy #2521 School Board Conferences, Conventions, Workshops Resolved: To approve the revised policy #2521, School Board Conferences, Conventions, Workshops as per attached tab Approval of Budget Transfers Resolved: To approve budget transfers in the amount of $24,000.00, effective January 4, 2007 Approval of Monroe 2-Boces Technology Bid Results Resolved: To approve the results for the BOCES Technology Bid #RFB-1263-06 and RFB-1286- 06 as per attached tab Approval of Change Order GC#4 from ACL Construction Corp. for Science Lab Reconstruction at the Middle School Resolved: To approve change order GC#4 from ACL Construction Corp. for Science La construction at the Middle School in the amount of $11,306 (deduction) Approval of Change Order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Middle School Resolved: To approve change order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Middle School in the amount of $13,224.66 (addition) Approval of Change Order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Middle School Resolved: To approve change order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Middle School in the amount of $10,624.66 (addition) Approval of Change Order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School Resolved: To approve change order HVAC#5 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School in the amount of $28,341.46 (addition) Approval of Change Order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School Resolved: To approve change order HVAC#6 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School in the amount of $26,843.44 (addition) Approval of Change Order HVAC#7 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School Resolved: To approve change order HVAC#7 from HVAC, Inc. for Mechanical Reconstruction at the Glen Head Elementary School in the amount of $15,676.76 (addition) Approval of Health Services Resolved: That the Board of Education enter into a contract for Health Services with the Seaford UFSD for 2 students residing within the North Shore Schools and attending St. William the Abbot School, for the 2006-07 school year at a cost of $519.70 per student, as provided under the Education Law of the State of New York Approval of Special Education Tuition Agreement Resolved: To approve an instructional service agreement with Roslyn Public Schools for a student in the amount of $72,728 for the 2006-07 school year Approval of Special Education Services Resolved: To approve special education services, per attached tab Comments from the Public* Jeff Meaney, Glen Head, spoke about the emergency preparedness drill and felt the Board asked appropriate questions. He feels a drill can be done with teachers and explained that in his experience during an emergency situation people look for a leader to follow. He feels if the teachers are prepared, the students will benefit. Finally he feels the security guards at the schools would be ineffective in an emergency. Old Business Dr. Melnick gave an update on the Victorian House. He said we expect to receive State Education approval sometime this winter and excavation should begin mid-March. He also reported that the parent of one of the Long Island Studies students has offered to provide at no cost, excavation services. Students will be leveling out and framing the floor later this spring. It will be a 6-7 year project. Dr. Melnick then updated the Board on the accounting of building use. He explained that the spread sheet provided to Trustees lists the fees owed and received, but even if the district has billed out for building use, the amount is not due unless the organization has used the facility. The Board requested that Item B in the Facility Use Policy, #1500 be revised. New Business A question was raised as to the cost of the emergency preparedness drill. Dr. Melnick explained that the only cost would be custodial overtime. Adjournment At 11:50 pm on motion of Trustee Genovesi and seconded by Trustee Glassman and all in favor, the meeting was adjourned. Elizabeth Ciampi District Clerk